Symposia and Interest Groups
Distinguished Service Award
for Reimbursement of Expenses of Travel on IUBMB Business
The following guidelines shall apply
to reimbursement for travel and subsistence expenses incurred by those
authorized to travel on IUBMB business, except for members of the Executive
Committee travelling to an Executive Committee Meeting.
These guidelines are based on those for travel at ICSU expense.
ordinary first class rate with sleeper for overnight trips.
tourist or economy class fare using the most direct route (see Note
Travel to and
from airport (see Note 2): the
cost of travel to and from the airport by public transport or taxi.
$US 0.30 per kilometer if no convenient rail/air connections are
The cost of
travel insurance will also be reimbursed.
of subsistence for travel involving more than one overnight stay will
normally be via a per diem allowance, based on the official United Nations
rates, which are revised four times a year.
These rates may be modified, on the decision of the Treasurer, taking
into consideration special local arrangements.
For a single overnight stay the actual cost of accommodation, meals
and sundries up to the UN per diem rate will be reimbursed.
Where travel does not include an overnight stay, the actual cost of
meals and sundries up to the UN rate less the room rate (see Note 3) will be
should be consulted or informed prior to a member of the Executive Committee
undertaking travel for which he or she will claim travel expenses other than
to a meeting of the Executive Committee.
When an Apex ticket can be obtained without extensive shopping
around, with little or no restrictions or even inconvenience to the
traveller, a member of the Executive Committee should consider making use
of this possibility.
It is not necessary to travel Club or Business class for a fully flexible
ticket. A standard Economy
Fare offers this. The maximum
reimbursement will be the lowest unrestricted fare.
Local transport, including taxis, within the city where the meeting
is held, are included in the per diem.
The room rate, as percentage of the per diem, is included in the
list of official United Nations per diem rates.
following travel guidelines apply only to the reimbursement for air travel by EC
members attending EC meetings. All
other air travel by EC members is to be reimbursed according to "A".
reimbursement for surface travel and subsistence will be according to A,
regardless of the purpose of the journey.
For travel by
air, the maximum reimbursement will be the lowest cost unrestricted fare for the
most direct route. However, for
nonstop journeys of 8 hours or more, the use of the lowest cost business class
fare is optional.
March 16, 2000