Symposia and Interest Groups
Distinguished Service Award
Guidelines for IUBMB Conferences
A major aim of IUBMB
Conferences is to raise the profile of the Union in the years between the
triennial Congresses. A Conference
is an international meeting sponsored by IUBMB in conjunction with a national
Society for Biochemistry and Molecular Biology and whenever possible a regional
organisation for Biochemistry and Molecular Biology or national or other
organisation for a related discipline. The
program for a Conference covers a particular aspect of biochemistry, is much
less diverse in scope than a Congress but more so than the many Symposia and
Interest Group meetings sponsored by the Union.
Special Features of IUBMB
opportunities for review of advances in a limited number of topical major
subareas of biochemistry and for detailed in-depth discussion of a
particular segment of biochemistry. In
this way they complement the broad overall coverage of the subject that
characterises the Congresses.
They enhance the
visibility of IUBMB in geographic regions of significant or major
biochemical activity by constituting a major meeting in such areas.
Adhering Bodies in
major geographical regions submit or are invited to submit applications to
host a Conference at least three to four years in advance of the proposed
Conference. The Executive
Committee of IUBMB considers factors such as location and choice of topic in
approving sponsorship of a particular application.
Attendance at such
Conferences is intermediate between that at IUBMB-sponsored Symposia
(100-300) and IUBMB Congresses (2,500-6,000), being about 1,000-2,000
A host society for a
Conference selects the Organizing Committee, and forms an Advisory Committee
including representatives of the IUBMB and composed of internationally
distinguished biochemists from outside its country who will help identify
topics for each symposium and possible speakers.
A potential host
organisation must provide a written statement at the time of application
giving assurances that the policy of the International Council for Science (ICSU)
on free circulation of scientists, including a timetable for visa
application and issuance, as recommended in the 1984 Resolution on the Free
Circulation of Scientists, will be observed.
This provides for written assurances that:
no obstacles will
be put to the granting of visas to bona fide scientists who wish to
information will be
supplied concerning the mechanism for applications for visas and the
time normally required between application for and receipt of a visa
If the application is
successful, the host organization must provide in writing an assurance to
undertake to continue to observe the ICSU recommendations up to, and during,
The host organisation
agrees, in writing, to observe the Guidelines for IUBMB Conferences.
should keep the Executive Committee of IUBMB well informed of the status of
their planning, through the Chair of the Committee on Conferences and
Congresses, and consult the Executive Committee on any matter of direct
concern to IUBMB. That Chair is
to be invited early in the development of the program, so that he/she may
make suggestions on the proposed program, and again in the year preceding
the Conference to attend a meeting of the Conference Organizing Committee.
The organizers will
supply the Chair with copies of all minutes of planning meetings and of all
announcements and other publications.
present a tentative outline of the program including topics for symposia and
colloquia and possible plenary lecturers to the Executive Committee of IUBMB
at least two years in advance of the Conference.
In preparation for
their application to host a Conference, the organizers discuss with the
Chair of the IUBMB Committee on Symposia and Interest Groups the nature and
scope of the topic and the appropriate subareas.
The topic and time of a Conference should not conflict with any major
Soon after conclusion
of the Conference, the organizers will supply the Chair with a full report
of the Conference and recommendations for the benefit of future Conference
The Chair will offer
all assistance and advice to the organizers.
The IUBMB logo will be
displayed prominently in all announcements and publications.
The Union may offer a
loan within reasonable limits at no interest to the organizers as seed money
for the initial establishment of a Conference which would be repaid in full.
Any financial profit
realized by a Conference, after repayment of any loan made as in 1.1 above,
shall be shared to an extent agreed by discussion before the Conference
between the organizers and the IUBMB Treasurer.
Registration fees are
to be waived for holders of the IUBMB Distinguished Service Award and,
wherever possible, for invited speakers.
Registration fees are
to be waived for members of the Executive Committee who are attending the
The IUBMB Treasurer is
responsible for discussion and negotiation on all financial matters.
Applications to host an
Applications from Adhering
Bodies to host an IUBMB Conference will be reviewed by the Executive Committee of IUBMB according to the following criteria (not necessarily in this order):
- time since the last
Conference was held in that country;
- contributions of that
country to international biochemistry;
- evidence of
availability of appropriate infrastructure and facilities;
- estimated attendance;
- least cost and greatest
ease of travel for the majority of biochemists;
- recent Conferences in
that same geographical area:
- probability of
political stability in the country;
- probability of
- attractiveness of the
The Executive Committee of
IUBMB will usually consider all applications at one of its meetings 3 - 4 years
before the Conference year and select a short list.
Those Adhering Bodies will then be invited to present their application
in detail at the meeting of the Executive Meeting held in the next year.
Final selection of the host Adhering Body and site takes place at that
EC Meeting Cape Town
17-19 November 2001